---
title: "Step 1: Reviewing Data Before Conversion"
slug: "step-1-reviewing-data-before-conversion"
updated: 2025-03-03T14:21:59Z
published: 2025-08-01T11:00:26Z
canonical: "docs.avontus.com/step-1-reviewing-data-before-conversion"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.avontus.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Step 1: Reviewing Data Before Conversion

Before converting any of your Scaffold Tag Job Sites to billable, it is important that you check several areas and settings in Quantify.

## Reviewing Rate Profiles

If you plan on using existing Rate Profiles, review the profiles to ensure the appropriate parts, consumable and other charges have accurate rates.

If you plan to use new Rate Profiles or copies of Rate Profiles, these must be created and available in Quantify before converting a Scaffold Tag Job Site to billable.

To review Rate Profiles:

1. Click **Rate Profiles**. ![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/image-LVYG40K1.png) The *Rate Profiles* dialog appears.
2. Click the appropriate Rate Profile, then click the **Edit** button ( ![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/51a1ceaa-d80d-4012-8eb9-5cb01144047d.png)). ![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/image-1VPS0E7P.png) The *Rate Profile* dialog appears. ![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/5855b082-537c-4ee2-99bf-b5002802aa97.png)
3. Review the Rate Profile and ensure it has the appropriate parts, rent rates, consumable and other charges have accurate rates.
4. If it does, click **OK**.
5. If it does not, [make any necessary adjustments](/v1/docs/working-with-rate-profiles), then click **OK.**

![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/image-RK0WB702.png)
6. Repeat the above steps for other Rate Profiles, as necessary.

## Reviewing Taxes

If Quantify will charge taxes to any billable Scaffold Tag Job Site, review existing Tax Codes and/or create any needed Tax Codes.

> **Note:** If you need to create new Tax Code, refer to [*Adding a Tax Code*](/v1/docs/adding-a-tax-code).

To review taxes:

1. Click the **Billing** menu and select **Tax Codes**. ![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/image-G02HKXWE.png) The *Tax Codes* dialog appears, displaying existing tax codes.
2. Click the appropriate Tax Code, then click the **Edit** button ( ![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/29b736c2-52f6-4801-8cd1-5d78d533e0a7.png)). ![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/image-4C01TMZE.png) The *Tax Code* dialog appears. ![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/06fd07f2-0c9c-476e-b0c5-3b7850ccd2d1.png)
3. Review the Tax Code, then click **Cancel if everything is OK**
4. If not, [make any necessary adjustments](/v1/docs/adding-a-tax-code), then click **OK.**
5. Repeat the above steps for other Tax Codes, as necessary.

## Reviewing Order Numbers

Review existing Scaffold Tags for correct customer Purchase Order/Work Order number assignments.

To review order numbers:

1. Click the appropriate location, then click the **Scaffold Register** tab. ![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/image-FQ9Q30OY.png)
2. Locate and click a Scaffold that does not have a correct customer Purchase Order/Work Order number assignment, then click the **Edit Scaffold** button ( ![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/eb7870a7-81f4-439c-afd3-de69394318c3.png)). ![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/image-2KHX6GF3.png) The *Scaffold* dialog appears.
3. As necessary, click the **Order** dropdown and select the appropriate PO/Work order combination and click **OK**. **![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/78523934-a092-48a8-9f78-cb66b7335a2d.png)**

> **Note:** As necessary, click the **Add/Edit** **Order** button ( ![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/bb73f158-ae25-478f-a326-800b83a9dc78.png)).

The *Orders* dialog appears. ![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/537bd97e-b658-4d50-aa17-aa123c081afb.png)
  1. [Add a Work Order](/v1/docs/working-with-purchase-orders).
  2. [Add a Purchase Order](/v1/docs/working-with-purchase-orders).
4. When the Scaffold dialog returns, click **OK**.
5. Repeat the above steps for other Scaffolds where the order number must be updated, as necessary.

## Reviewing Shipment Dates

Verify entered Actual Shipment Dates on existing Shipments. These will become the Rent Start dates on deliveries (DELs) and the Rent Stop Date for returns (RETs).

> [!WARNING]
> **Note:** Quantify will NOT convert Scaffolds that meet all of the following criteria, and therefore will not include them in invoicing.
> 
> - Scaffold status is *Completed*
> - Scaffold has no products on rent
> - Most recent shipment date for the Scaffold is prior to the *Converting Scaffold Billing* billing conversion date

To review shipment dates:

1. Click the **Company** node in the Organization Tree, then click the **Shipping** tab.
2. Read through the dates in the **Actual** column. ![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/image-K54GG1IR.png) As necessary:
3. Click the appropriate shipment, then click the **Edit Shipment** button ( ![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/0d9d2791-fb72-4306-8e59-044b6135b4ee.png)). ![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/image-FBUSXDA7.png) The *Editing Completed* dialog appears.
4. Click the **Actual Ship date** calendar icon ( ![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/0da70a48-6db7-473d-80d6-6b0a2608cd46.png)). ![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/image-X86L3ZMM.png) The calendar appears.
5. Locate and click the appropriate date. ![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/image-UOODKECR.png) The *Editing Completed* dialog returns.
6. Click **OK**. ![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/image-XOC9PFVM.png)
7. As necessary, repeat the above steps for appropriate shipments.

## Reviewing Scaffold Tag Statuses

Review existing Scaffold Tag statuses and change any that are incorrect.

> [!WARNING]
> **Note:** Quantify will NOT convert Scaffolds that meet all of the following criteria, and therefore will not include them in invoicing.
> 
> - Scaffold status is *Completed*
> - Scaffold has no products on rent
> - Most recent shipment date for the Scaffold is prior to the *Converting Scaffold Billing* billing conversion date

To review scaffold tag statuses:

1. Click the appropriate node in the Organization Tree, click the **Scaffold Register** tab. ![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/f2417e07-f4a6-4cd0-a3b0-cd9c4cd947dc.png)
2. Click the *Showing* filter and select **Show All**. ![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/image-TXWNJN8I.png)
3. Read through the entries in the **Status** column. As necessary:
4. Click the appropriate Scaffold, then click the **Edit Scaffold** button ( ![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/0d9d2791-fb72-4306-8e59-044b6135b4ee.png)). ![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/image-VTFSOUAH.png) The *Scaffold* dialog appears.
5. Click the **Status** dropdown and select the appropriate status.
6. Click **OK**. ![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/image-1Y6E48S8.png)
7. As necessary, repeat the above steps for appropriate scaffolds.