---
title: "Working with Job Site Negative Balances"
slug: "working-with-job-site-negative-balances"
updated: 2025-04-14T09:08:36Z
published: 2025-04-14T09:08:36Z
canonical: "docs.avontus.com/working-with-job-site-negative-balances"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.avontus.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Working with Job Site Negative Balances

There can be many reasons for balances on a Job Site to go negative. If you think they will, you can configure Quantify to allow Job Sites to incur negative balances when there are over-returns. You can also configure Quantify to adjust the Branch Office inventory when there are over-returns or leave Branch Office quantities intact.

## Enabling Job Site Balances to go Negative

Before Quantify can allow Job Site balances to go negative, that feature must be enabled in the *Global Options* dialog.

To enable Job Site negative balances:

1. Click the **Tools** menu and select **Global Options**.

![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/image-1713343122994.png)

The *Global Options* dialog appears.
2. Click the **Job Site Options** tab.

![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/image-1713343203236.png)
3. Click the **Allow balance to go negative (over returns)** checkbox, to put a check in it.

![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/image-1713343235585.png)
4. Click **OK**

## Resolving a Negative On-Rent Balance at a Job Site

Once a Job Site has recorded a negative balance, you can resolve it in just a few steps.

To resolve a negative on-rent balance at a Job Site:

1. Locate and click the **Job Site** in the Organization Tree and click the **Products** tab.

![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/image(102).png)
2. Click the Product with the negative balance, then click the **Clear Negative Balances** button ( ![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/6b88318a-7a16-4b74-b6cc-b2322025f1c8.png)).

![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/image(101).png)

The *Resolve Balance* dialog appears.
3. Click the appropriate **Branch Office** radio button. Your options are: -Do not adjust branch office balance - Select this option if Branch Office quantities are correct. This option does not affect the Branch Office inventory. -Subtract from branch office balance - Select this option if the over-return is due to a missing shipment, etc. This option adjusts the Branch Office inventory.

![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/image(103).png)

1. Enter the new balance for the site. This must less than or equal to 0.

![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/image(104).png)

If you wish to only partially resolve the balance, you can enter a minus figure.

![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/image(100).png)
2. Click in the **Comment** text field and enter the reason for the adjustment.

![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/image(106).png)
3. Click **OK**.

![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/image(105).png)

The adjustment will be completed.

![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/image(108).png)

> Note: You can also create a Shipment from the Branch office to the Job Site. This will launch a New Direct Ship. Please see the [Shipment](https://docs.avontus.com/docs/creating-a-new-shipment-editing-a-shipment-voiding-a-shipment-to-a-regular-job-site) section for more information.

![](https://cdn.document360.io/ae69c864-58f0-4711-91e1-d1c2f7dff95f/Images/Documentation/image(107).png)